PGA Jr. League Coaches can invite Assistant Coaches and volunteers to help manage Locations, Programs, or Teams. This article explains assistant coach roles, how to invite them, required safety steps, and how to update permissions.
Who Can Be an Assistant Coach?
As a Coach, you may invite as many Assistant Coaches as needed.
All adults serving in a coaching or volunteer role must:
Create an account
Pass a Background Screen (BGS)
Complete Abuse Prevention Systems (APS) Training
Assistant Coaches cannot participate in a program until all required safety requirements are completed and approved.
Assistant Coach Permission Levels
When inviting an Assistant Coach, you choose one of the following access levels:
Location Manager (Full Access)
Full administrative access across the entire Location
Can:
Create, edit, and publish Programs
Manage all Teams and Players
Roster players
Schedule events
Send messages
Manage the full season across Programs
Best for: Head professionals, lead staff, or trusted administrators
Program Manager (Program-Level Access)
Full administrative access to one specific Program
Can:
Edit the Program
Create Teams
Roster Players
Schedule events
Message participants for that Program
Best for: Coaches managing a single program
Team Manager (Team-Level Access Only)
Limited access
Can:
View and message their assigned team only
Cannot:
Access administrative tools
Manage rosters, schedules, or Programs on the website
Best for: Parent volunteers or team helpers
How to Invite an Assistant Coach
1. Log In to Your Dashboard
Sign in to your PGA Jr. League Coach Dashboard.
2. Select Your Location
Click into the appropriate Location.
3. Open the Managers Tab
Select the Managers tab.
4. Add Permissions
Click Add Permissions and enter the Assistant Coach’s information.
Choose the appropriate permission level.
5. Send Invitation
An email invitation will be sent to the address you provided.
6. Assistant Coach Accepts the Invite
The invited Assistant Coach must:
Follow the email instructions
Complete account creation
7. Complete Safety Requirements
The Assistant Coach must complete:
Background Screening (BGS)
APS Training
Only after approval will they have access to your Program, Team, or Location.
Editing Permissions for Existing Assistant Coaches
1. Open the Managers Tab
Locate the Coach whose permissions you want to change.
2. Edit Permissions
Click the three dots next to their name.
You can:
Add them to new Programs or Teams
Remove them from a Program or Location entirely
Important Notes About Permissions
Adding an Assistant Coach to new Programs or Teams sends a new email invitation
The Assistant Coach must accept each new invite before access is granted
Permissions do not automatically carry over to new Programs
Video Walkthrough
Still need help? Watch the short video below showing how to invite and manage Assistant Coaches.
Key Takeaways
All Assistant Coaches must pass required safety screenings
Choose the lowest permission level needed for the role
New Programs or Teams require new invitations
Team Managers have no website admin access